ORSOFT LabScheduling

Supply Chain Management comprehends planning of the complete logistic chain. A significant part of the internal supply chain of many companies is the quality control department. Standard ERP-Systems do not include a capacity planning of tests and a reporting regarding the midterm labor utilization and the workload which is planned in the different laboratories.

The solution package ORSOFT LabScheduling closes this functional gap and extends the functionality of SAP ERP QM regarding the interactive capacity planning of laboratories for both staff and machine resources. ORSOFT LabScheduling is a SAP ERP / SAP S/4HANA Add-on integrated by design and interacting with SAP ERP. The midterm planning functionality is based on the production- and purchasing plan in SAP ERP / SAP S/4HANA and uses the logistic SAP ERP / SAP S/4HANA data to provide capacity plans and worklists.

Additional functionalities enable the prioritization of tests regarding the needs of production, purchasing and sales departments. Other functionalities allow the assignment of tests to employees. In cases where not all relevant data is yet included in SAP ERP QM additional data sources like LIMS systems or data bases can be embedded.

LabScheduling Browser
LabScheduling Browser

The standard software ORSOFT LabScheduling is recommended for capacity planning of laboratories. The integration with SAP ERP / SAP S/4HANA works via a bi-directional certified interface which can be installed within hours. ORSOFT LabScheduling integrates the complete SAP logistic data model in the RAM of a PC or a server and make it available for the user in browsers, Gantt-Charts and reports. As an additional feature ORSOFT LabScheduling enables the user to simulate, so the user can check the consequences first and then decide to transmit the changes to SAP ERP / SAP S/4HANA.

The ORSOFT LabScheduling GUI is flexible and can be configured according to process needs. The update process of Data in SAP ERP / SAP S/4HANA runs via a standard interface and respects all limitations of the SAP authorization concept. Changes via ORSOFT LabScheduling are tracked the same way like changes via SAP GUI.

User-orientated Workflow

Users of ORSOFT LabScheduling - laboratory supervisors and employees scheduling laboratory activities - are enabled to align easily the available capacity with capacity needs of different sources. Based on reliable centralized data decisions can be made early in advance avoiding short-term coordination processes. Due to its high level of integration with SAP ERP / SAP S/4HANA LabScheduling planning is based on up to date data. Processes can be adapted to the user due to the configurable graphical user interface of the software.

The software can be used in different kind of laboratories like:

  • Bulk testing
  • Incomming goods
  • Package material
  • Microbiological
  • Chemical testing
  • Stability testing


Test in QC-Laboratories proceed workflow based in a predefined way. It is important for laboratory supervisors to know which test has a special status at the moment, which materials are tested in which laboratory and who is in charge.

LabScheduling – Stacked graph
LabScheduling – Stacked graph

LabScheduling software includes a special cockpit which provides information for every inspection and every inspection characteristic regarding its status. Users can update the status and track all inspections being not in line with standard lead times. Special Alert mechanisms indicate which inspections need to be re-planned or re-prioritized. In addition sorting, filter and focusing functionality enable rapid data mining and analysis. Capacity bottlenecks can be identified and measures can be simulated regarding its target achievements.


A permanent management of capacity needs and available capacity leads to a cost-optimized QC-department. More than that the entire supply chain including production, purchasing and sales profit due to reliable release dates. The effort for manual decision making processes via telephone, E-Mail using excel-spreadsheets is shortened radically. In contrast to that using LabScheduling decisions are made fast based on a reliable basis.

The user sees all exceptions regarding capacity and material conflicts in one view. Analysis browsers can include data of one or multiple laboratories to enable capacity balancing between laboratories. Capacity planning for a mid- to long-term period allows to observe trends and to react early enough. A efficient planning of holiday periods or the total headcount needed to fulfill all tests. The collaboration along the supply chain is enhanced via features like a comment-field for every inspection allowing all employees being part of the process to share information.

Capacities – detailed view
Capacities – detailed view